Privacy Notice of Michael Moran Solicitors LLP

We are Michael Moran Solicitors LLP of Mountain View, Castlebar, County Mayo. You can contact us at this address by post or by e-mail at law@moransolicitors.com.

Why we process your data, the lawful basis for processing your data and who we share with

a)For our clients we process data as follows: -
In order to provide you with legal advice and to respond to any initial query received.
In order to assist you with legal claims or legal proceedings, which are initiated on your behalf or against you.
In order to assist you with your legal rights.
To comply with our legal obligations under applicable anti-money laundering legislation and know your client guidelines.
In order to store and archive documents, which may contain personal data under file retention requirements, we process the data of other Solicitors offices and Barristers who we may engage with on behalf of our clients in respect of matters concerning our client’s files.
We process the data of professional service providers who are employed on our behalf, or our client’s behalf, including IT Specialists, Estate Agents, Engineers and other individuals and Companies that we engage with regards to client matters.

The legal basis for the processing of the data is processing necessary for the performance of a Contract to which you are a party.

Where we process special categories of data relating to you, e.g. health data, that we may process in connection with a legal claim where we are acting on your behalf, or legal basis for processing will be that the processing is necessary for the establishment, exercise or defence of legal claims.

There may also be limited circumstances where our legal basis for processing is your consent (where we have sought it, and you have provided it to us), in which case you can withdraw your consent at any time, we share this data with our Practice Management Assistant Provider. We may also send you e-mails through our e-mail service provider. They may only process this data for the purpose of providing us with their services and no other purpose.

We may also share certain parts of the data with your Barrister, Doctor, or expert witness, and with the counterpart Solicitor.

We will retain this data for a period of 6 years, or as long as we are statutorily required to do so.

b) FOR OUR POTENTIAL CURRENT AND PAST CLIENTS, WE PROCESS DATA: -

In order to market the services of our Firm.
To provide you with legal updates and newsletters, which you may have subscribed with the legal basis for this process, it is our legitimate interest in the administration and operation of our legal services, as well as our legitimate interest in marketing and promoting our Firm’s legal services. If you have subscribed to any newsletter/legal updates, which may be provided, we will include an unsubscribed button in our communications, so that you can opt out of receiving such communications at any time.

If there is a newsletter service in place, we will share information such as your name and e-mail address with our newsletter services provider who sends out our newsletters. This provider is not permitted to use this data on our behalf /.

We will retain this data for a period of 6 years.

c) WHAT COULD CONSTITUTE PERSONAL DATA: -

The categories of personal data that we may collect include, but is not limited to the following: -

Name, home address, work address, home telephone number, mobile telephone number, e-mail address.
PPS number and other personal tax information, which may be necessary for the purpose of filing Stamp Duty Returns, Capital Gains Tax Returns, and Capital Acquisitions Tax Returns on your behalf.
Mortgage account details and Bank account details, which may be necessary in respect of correspondence with your Financial Institution and drawing down mortgage funds.
It will be necessary to obtain family information, in respect of certain application, which may be necessary for the extraction of a Grant of Probate or Letters of Administration.
In circumstances where Court Proceedings are to issue in respect of an accident claim, it will be necessary to obtain personal medical reports and records from appropriate Medical Practitioners and Hospitals.

d) THE IDENTITY OF THOSE TO WHOM PERSONAL DATA MAY BE DISCLOSED.

Personal data may be disclosed in the course of running a Solicitors practice and in meeting or statutory obligations. In those circumstances, we may need to disclose client’s personal data to third parties, including but not limited to the following: -
Revenue Commissioners.
Probate Office.
Property Registration Authority.
Gardai.
Court Services.
Personal Injuries Assessment Board.
The Department of Social Protection.
HSE.
Banks/Financial Institutions.
Companies Registration Office.

It may also be necessary to provide personal information to other service providers, including but not limited to the following: -
Barristers.
Other Solicitors offices.
Accountants.
Banks & Financial Institutions.
Town Agents.
Law Searchers.
IT Providers and IT Storage Providers.

Transfers of data outside the european economic area

We may have a necessity to transfer client personal data outside the European Economic Area, in relation to fulfilling our obligations in representing our client’s interests. This may necessitate communication with parties located in jurisdictions in the United States of America and other non-European Economic Area Countries.

Your rights relating to personal data

You have the following rights under GDPR, in certain circumstances, and subject to certain exemptions, in relation to your personal data: - Right to access the data – you have the right to request a copy of the personal data that we hold about you, together with other information about our processing of that personal data. Right to Rectification – you have the right to request that any inaccurate data that is held about you is corrected, or if we have incomplete information, you may request that we update the information such that it is complete. Right to Erasure – you have the right to request to delete personal data that we hold about you. This is sometimes referred to as the right to be forgotten. Right to Restriction of Processing or to Object to Processing – you have the right to request that we no longer process your personal data for particular purposes, or to object to our processing of your personal data for particular purposes. Right to Data Portability – you have the right to request us to provide you, or a third party, with a copy of your personal data in a structured, commonly used machine readable format. In order to exercise any of the rights set out above, please contact us at the contact details at the start of this Privacy Notice. If we are processing personal data based on your consent, you may withdraw that consent any time. This does not affect the lawfulness of processing, which took place prior to its withdrawal. If you are unhappy with how we process personal data, we ask you to contact us, so that we can rectify the situation. You may lodge a complaint with a Supervisory Authority. The Irish Supervisory Authority is the Data Protection Commission.

Requirement to process personal data

If you do not provide us with your information for the purposes described above, we cannot provide you with legal advice, and represent you in legal proceedings or provide you with our newsletter.

Automated discision making and profiling

We do not use any personal data for the purpose of automated decision making or profiling.